Facilities Coordinator
Job Title: Mosque Facilities Coordinator
Location: West Valley Muslim Association
Job Type: Part-time
Reports To: Facilities Director
Job Summary:
The Mosque Facilities Coordinator is responsible for overseeing the operations and maintenance of the mosque’s facilities. This role ensures that the mosque is clean, safe, and operational, providing a welcoming and functional environment for worshippers and community members. The Coordinator will work closely with staff, volunteers, and contractors to manage facility needs and support various programs and events.
This job requires in person work to be performed at various locations including but not limited to:
Los Gatos Islamic Center (16769 Farley. Rd., Los Gatos)
Building maintenance and upkeep, event set up and take down, inventory, other jobs as needed.
Prospect Center (19848 Prospect Rd., Saratoga)
Friday prayer set up and take down.
Saratoga Musalla (12372-12374 Saratoga Sunnyvale Rd., Saratoga).
Oversight as needed (minimal).
Key Responsibilities:
Facilities Management:
Oversee the day-to-day operations and maintenance of the mosque facilities, including but not limited to prayer areas, kitchen, restrooms, offices, outdoor spaces and all common areas.
Ensure that the mosque is clean, well-maintained, and complies with health and safety regulations.
Coordinate and as needed carry out routine and emergency maintenance tasks, including repairs, landscaping, and janitorial services.
Event Coordination:
Manage the setup and takedown of facilities for mosque events, including prayers, educational programs, and community gatherings.
Work with event organizers to ensure all logistical needs are met and that facilities are prepared according to event specifications.
Work to ensure that programs and events are set up with a high level of quality and find ways to improve the set up and overall experience of the event.
Safety and Security:
Carry out safety protocols to ensure the security of the mosque and its users.
Help conduct regular inspections and audits of facilities to identify potential hazards and address any issues promptly.
Inventory and Supplies:
Manage the inventory of cleaning supplies, maintenance tools, and other facility-related materials.
Ensure that supplies are ordered and stocked as needed and within budget constraints.
Communication and Reporting:
Provide regular reports on facilities status, maintenance activities, and any issues or improvements required.
Volunteer Coordination:
Recruit, train, and coordinate volunteers for facility maintenance and event support.
Develop schedules and assign tasks to volunteers as needed.
Vendor and Supplier Coordination
Communicate with vendors and suppliers and coordinate services
Other duties may be assigned or altered as needed by the Director.
Qualifications:
High school diploma or equivalent required; relevant vocational training or certifications in facilities management or a related field is preferred.
Proven experience in facilities management, maintenance, or a related role.
Strong organizational and problem-solving skills, with the ability to handle multiple tasks and priorities.
Excellent communication skills, both verbal and written.
Basic knowledge of health and safety regulations and practices.
Ability to work independently and as part of a team.
Ability to be hands on and willing to be trained in facilities related tasks.
Proficiency in Microsoft Office Suite and other relevant software.
Working Conditions:
Flexible work hours through the week, with an expectation to be available for work on Friday afternoons. Must be available on weekends if and when needed, as well as on Eid, Ramadan, and any Islamic holidays.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers, reach with hands and arms. The employee is also frequently required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl.
The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
To Apply:
Submit your resume, cover letter, and any relevant certifications to [email protected]
